Privacy Policy for AI Negotiation Assistant

Last Updated: October 31, 2025

This Privacy Policy describes how AI Negotiation Assistant ("we," "us," or "our") collects, uses, and discloses your information when you use our AI Negotiation Assistant Chrome Extension (the "Extension").

1. Information We Collect

We collect the following types of information to provide and improve our service:

  • Audio Data: We capture audio from your active Zoom or Google Meet tab in real-time to provide live transcription and analysis. We do not store audio recordings.
  • Text Transcriptions: The audio captured is transcribed into text in real-time. These transcriptions are saved to your session history for your review.
  • User-Provided Content: We collect the documents you upload (e.g., contract drafts, meeting agendas) and the negotiation objectives, key points, and target outcomes you set. This information is used to provide you with tailored recommendations.
  • Account Information: When you sign in to your AI Negotiation Assistant account through the Extension, we collect your account credentials to authenticate you.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide you with the core features of the Extension, including live transcription, strategic insights, and counteroffer generation.
  • To personalize your experience by using your uploaded documents and objectives to provide tailored advice.
  • To save your session history, allowing you to review past negotiations.
  • To improve our services by analyzing usage patterns and user feedback.

3. Data Storage and Security

We take the security of your data seriously. Here are the measures we have in place:

  • Audio Data: Audio is processed in real-time and is not permanently stored on our servers or any third-party servers.
  • Text Transcriptions and User Content: Your transcriptions and uploaded documents are stored securely. Uploaded documents are stored locally in your browser's extension storage.
  • Encryption: All communications between the Extension and our servers are encrypted using HTTPS.
  • User Control: You have full control over when the Extension starts and stops capturing audio.

4. Third-Party Services

We use the following third-party service to provide the Extension's functionality:

  • OpenAI Whisper API: We use OpenAI's Whisper API for audio transcription. According to OpenAI's API data usage policies, they will not use data submitted by customers via their API to train or improve their models. You can review OpenAI's policies for more information:

5. Your Rights

You have the following rights regarding your data:

  • Access: You can access your text transcriptions and other data stored in your session history.
  • Deletion: You can delete your account and all associated data by contacting our support.

6. Permissions

The Extension requires the following permissions in your Chrome browser to function:

  • activeTab: To detect when you are on a Zoom or Google Meet call.
  • tabCapture: To capture audio from the active tab for transcription.
  • storage: To save your session preferences and context locally.
  • scripting: To inject the floating assistant interface into the webpage.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us through our main website.